Arkansas Government Job ACE Program Advisor in Little Rock, Arkansas


The Arkansas Career Education (ACE) Program Advisor is responsible for assisting in the development and evaluation of educational programs administered by the Arkansas Department of Career Education throughout the state. This position is governed by state and federal laws and agency policy.

Typical Functions

Monitors budget amendments and expenditure reports of programs, approves/disapproves expenditures; reviews program specific information submitted in the data information systems for program approval. Writes comprehensive reports interpreting and applying federal and state regulations; analyzes end of the year data, and develops analysis reports on areas of concentration for in-service activities. Provides funding grant comments on applications and reviews new program start up grant information; reviews federal and state budgets, project applications, and program grants. Provides technical assistance to programs by interpreting regulations, answering questions, and resolving problems. Evaluates program effectiveness through on-site visits, program reviews, and desk audits to ensure program compliance. Advises local program administration personnel of violations, recommendations, and commendations. Coordinates and conducts education and training improvements to comply with federal and state regulations. Conducts workshops during local meetings and professional conferences. Reviews status and accountability reports for programs. Performs other duties as assigned.

Special Job Dimensions

Knowledge, Abilities, and Skills

Knowledge of federal and state laws regarding licensure within the field of education. Knowledge of educational program development and presentation techniques. Knowledge of teaching principles and methods. Ability to interpret and apply, applicable portions of federal and state regulations governing educational programs. Ability to research, generate, simulate, modify, and conduct educational programs. Ability to prepare, categorize, and document reports. Ability to evaluate applications and their supporting documentation. Ability to prepare present information to various groups orally and in writing.

Minimum Education and/or Experience

The formal education equivalent of a bachelor’s degree in education, business administration, or a field directly related to the assigned program area; plus four years of experience in education or directly related to the assigned program area. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Qualifications

Position Summary

The ACE Program Advisor will function as a Science, Technology, Engineering, and Math (STEM) Program Advisor, for the Office of STEM Education in the Division of Career and Technical Education (CTE) under the direction of the STEM Coordinator. This Advisor will work (1) closely with program advisors in the area of STEM as well as other departments in the agency, particularly with relation to technical assistance to schools; (2) with school administrators, CTE coordinators, and teachers in developing, implementing and maintaining courses in STEM pathways and programs of study and (3) with business and industry partners as a part of the advisory councils to develop industry-relevant STEM programs.

Frequent in-state and some out-of-state travel will be required. Overnight travel throughout the year is necessary to provide teacher training, technical assistance, program evaluation, and to attend student competitions, state, and national conferences, which will be extensive during peak work periods. It is not uncommon for the STEM Program Advisor to be on official agency business travel from three (3) to four (4) nights per week for several weeks.

Education and Professional Work Experience

The formal education equivalent of a bachelor's degree in education, science, technology, engineering, math, or communications; plus four years of experience in the field of education.

A valid (unexpired) teaching license as well as professional work experience as a classroom teacher is required for this STEM Program Advisor. Knowledge of career and technical education is needed.

The STEM Program Advisor must demonstrate initiative as a self-starter, be analytically astute, exercise responsible discretion and judgment, and be highly motivated to competently achieve performance expectations with minimal supervision.

A high level of integrity is essential to be successful as the Program Advisor. The candidate must effectively communicate orally and in writing. Knowledge of and effective application of grammar, punctuation, and syntax rules is required. Public presentation experience is needed.

Strong writing and verbal communication skills, collaboration, and presentation skills including the ability to write educational standards and objectives, and other related documents are required. Extensive knowledge of STEM is required.

Management and organizational skills are required, with attention to detail. Proficient application of Microsoft Office products is required, especially Microsoft Word, Excel, and PowerPoint. The Program Advisor must perform detailed tasks and achieve results with minimal supervision.

Job Duties and Responsibilities

Read, comprehend, and effectively apply federal, state, and agency policies, procedures, and administrative guideline to facilitate processes.

Assist the STEM Program Coordinator and advisors in the development and/or revision of course frameworks.

Assist in developing and revising state standards that include industry and national standards and address all levels of learning; develop appropriate assessments reflecting the state standards.

Review grant applications for new and expanded programs and Perkins improvement activities.

Conduct technical assistance visits at schools offering STEM programs.

Evaluate program effectiveness through on-site visits, program reviews, and desk audits to ensure program compliance.

Maintain reports and records submitted by teachers; assist in coordinating and conducting professional development events for CTE teachers.

Assist teachers with using the Arkansas Department of Career Education website, particularly as it relates to Perkins information, curriculum frameworks, and other areas as necessary.

Assist teachers, administrators, and CTE coordinators with enrollment and training for specialized courses, programs, and professional development opportunities.

Develop and present professional development sessions for teachers of STEM and related programs.

Exercise responsible discretion to protect the integrity of all confidential agency, client, student, and employee information.

Assist other program advisors and coordinators in the development and/or revision of all CTE program area course frameworks including standards development based upon industry and national standards. Assist other program advisors and coordinators in the development and/or revision of all CTE program area course frameworks including performance indicators and objectives addressing all levels of learning. Provide direct and/or indirect support for Technology Student Association (TSA) student organization as assigned.

Develop and present professional development sessions for teachers concerning STEM.

Conduct grant application and grant reimbursement visits to schools submitting new and expanded programs applications. Review and score grant application submissions for new and expanded programs, conducting site visits as necessary; process grant reimbursement documents.

Review teacher licensure applications for qualifications to meet state requirements.

Maintain and analyze annual reports submitted by teachers.

Participate professionally in meetings and committees, adhering to agency standards set forth in the Professional Interpersonal Communication Standards.

Assist in evaluating vendors, speakers, etc. for participation in conferences and professional development activities.

Perform other duties as assigned as new state and federal policies or initiatives are mandated.

Certificates, Licenses, Registrations

Agency Specific Information

The Mission of the Arkansas Department of Career Education is to provide leadership and contribute resources to serve the diverse and changing career educational needs of Arkansas youth, adults, and persons living with disabilities. It is our goal that all Arkansans be prepared to compete not only with their peers across the country, but globally.

The State Board of Career Education is the governing board for the Arkansas Department of Career Education. The Board establishes and maintains system-wide policy and direction in the three areas of responsibilities. The Arkansas Department of Career Education provides daily leadership, technical assistance, and resources to prepare the state's youth and adults to become productive, informed, and creative citizens, workers, and most importantly, leaders.

ACE is comprised of three divisions which are: Adult Education, Career and Technical Education, and Arkansas Rehabilitation Services. The Arkansas Career and Technical Institute (ACTI) is a part of the Rehabilitation Services Division.

ACE oversees career and technical education programs in the secondary schools, secondary area technical centers, adult and youth apprenticeship programs, Arkansas Rehabilitation Services, and adult education programs. ACE also works with the Veterans Administration to approve state educational programs for veterans’ benefits, and has oversight authority for the Law Enforcement Support Office 1033 and the Department of Defense 122 Programs.