Arkansas Government Job ACE Program Coordinator in Little Rock, Arkansas


The Arkansas Career Education (ACE) Program Coordinator is responsible for developing and coordinating the statewide education plan as it relates to either career and technical education or adult education and for providing administrative assistance to school districts outside the state system concerning the granting of Carl D. Perkins Federal Funding, a federal appropriation intended specifically for vocational and technical education. This position is governed by state and federal laws and agency policy.

Typical Functions

Supervises a medium-sized staff of professional and administrative support personnel by interviewing and recommending for hire, assigning and reviewing work, and evaluating employee performance. Provides specialized assistance to vocational and technical educational administrators and instructors by interpreting federal and state regulations pertaining to these applicable educational programs as well as career and technical education’s Carl D. Perkins funding. Develops proposals and operational plans of assigned specialty area(s) within the vocational education division to ensure the establishment of appropriate goals as well as the development of a plan of action to achieve these goals. Develops and recommends policies and procedures for evaluating educational programs; examines existing operational policies as requested by external and internal personnel. Organizes technical assistance teams for examination of career and technical education programs to ensure adherence to regulations for federal and state funding. Performs other duties as assigned.

Special Job Dimensions

Knowledge, Abilities, and Skills

Knowledge of supervisory practices and procedures. Knowledge of federal and state guidelines governing the area of specialty. Knowledge of federally funded assistance program application requirements. Knowledge of the vocational education and/or career and technical education field in which the position will function. Ability to supervise staff. Ability to evaluate the effectiveness of existing program operations. Ability to plan, prepare, and conduct workshops. Ability to develop modifications for policies pertaining to the area of specialty. Ability to create and disseminate functional tasks for unit objectives. Ability to interpret apply federal and state laws and agency policy.

Minimum Education and/or Experience

The formal education equivalent of a bachelor’s degree in education, business administration, or a field directly related to the assigned program area; plus five years of experience in education or directly related to the assigned program area, including two years in a supervisory capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Qualifications

Position Summary

The ACE Program Coordinator will function as the Trade and Industry Program Manager, for the Office of Trade and Industry, in the Division of Career and Technical Education (CTE). The Program Manager will provide overall management, technical assistance, and support to school superintendents, principals, counselors, and teachers on issues related to Trade and Industry and Career and Technical Education.

The Trade and Industry Program Manager will work closely with Arkansas public schools and secondary career centers who are instructing any of the educational programs in Trade and Industry. The Program Manager will facilitate collaborative efforts of these groups in the most efficient and effective manner possible. This manager will provide technical assistance to school districts in regard to various Trade and Industry programs. This professional will work with business and industry partners to further career and technical education in Arkansas.

The Trade and Industry Program Manager will work closely with agency personnel, Arkansas public school, secondary center personnel, and industry leaders to develop Trade and Industry course standards and frameworks based on rigorous academic and industry expectations.

Frequent in-state and some out-of-state travel will be required. Overnight travel throughout the year is necessary to provide teacher training, technical assistance, program evaluation, and to attend student competitions, state, and national conferences.

Education and Professional Work Experience

The formal education equivalent of a bachelor's degree in education or a field directly related to the assigned program area or associates degree and technical permit in a program area; plus six years of experience in the field of education or a related field, including one year in a supervisory or leadership capacity. Related education areas for the Trade and Industry Program Manager are: Automotive Services, Welding, Construction, Criminal Justice, Health Professions, Arts A/V, JROTC, and Manufacturing.

A current, valid (unexpired) teaching license or a technical permit in a program area as well as professional work experience as a classroom teacher are required for this Trade and Industry Program Coordinator position.

The Trade and Industry Program Manager must demonstrate initiative as a self-starter, be analytically astute, exercise responsible discretion and judgment, and be highly motivated to competently achieve performance expectations with minimal supervision.

A high level of integrity is essential to be successful as the Program Manager. The candidate must effectively communicate orally and in writing. Knowledge of and the effective application of grammar, punctuation, and syntax rules is required. Public presentation experience is greatly needed.

Management and organizational skills are required, with attention to detail. Proficient application of Microsoft Office products is required, especially Microsoft Word, Excel, and PowerPoint. Knowledge and understanding the use of labor market information is very important. Comprehension of the industry assessments and certifications as well as occupational and technical skills is required.

Job Duties and Expected Results

Employee Supervision

Ensure each employee is treated with dignity and respect. Establish professional standards and expectations for employee interaction and interpersonal communications.

Conduct and periodically update employee orientation to instruct and to inform new employees regarding: division/department/section/unit operations; approval protocols; current goals and objectives; program/services rules and regulations; expected employee contributions and team participation; and office decorum and etiquette.

Maintain a working knowledge of state absence and attendance policies to verify that bi-weekly timesheets and leave requests are accurate and complete prior to approval.

Adhere to and consistently comply with agency and state payroll processing deadlines to ensure that employees are paid accurately and timely.

Comply with the protected health information (PHI) provisions of the Health Insurance Accountability Act (HIPAA) to protect employee confidentiality and privacy.

Learn and maintain a factual, working knowledge of state and federal policies and procedures, rules and regulations, and established agency administrative practices to instruct employees, audit compliance, and consistency purposes.

Collaboratively critique agency and specific division/department/section/unit goals and objectives to align and complement employee expectations and results.

Establish a results-focused, results-driven functional job description for each position that is aligned with and conducive to achieve current, specific performance outcomes.

Strategically staff positions to achieve performance-based outcomes, and for succession planning purposes. Promptly initiate advertisement and recruitment for vacant positions in accord with established staffing instructions.

Annually assess and establish performance standards for each position to evaluate qualitative/quantitative employee results, relative to the agency mission and department/section/unit goals and objectives.

Regularly engage in formal/informal communication with employees during the rating period to discuss challenges and solutions, work quality, and results.

Provide direction and guidance for the employee to develop a Performance Improvement Plan (PIP) to correct performance deficiencies.

Conduct regular staff meetings to inform, instruct, and to discuss concerns, issues, perspectives, solutions, and to share best practices.

Collaborate with employees regarding specific assignments, division/department/section/unit initiatives, and programs and services effectiveness. Encourage feasible, cost-effective improvement recommendations.

Encourage and support constructive, critical analysis of processes and systems to facilitate feasible, cost-effective improvement recommendations.

Establish, implement, and maintain a proactive department/section/unit staff education and development plan for strategic and succession planning, and cross-training purposes.

Promptly initiate a fact-based, fact-driven Administrative Review to collect and assess information regarding an alleged conduct, policy, or procedure infraction(s) or violation(s). Promptly initiate corrective action for substantiated findings.

Collaborate with education, government, and employment professionals to share and receive updated information regarding new initiatives, issues, or to resolve problems.

Assist with the organization and management of career pathway advisory councils for educators, business, and industry stakeholders.

Exercise responsible discretion to provide accurate and current information to public schools and other outside entities.

Research and verify information to provide reliable assistance to public school administrators and educator, agency staff, and other entities as directed.

Identify and critique potential problems and recommend cost-effective, feasible solutions that are conducive to achieve desired outcomes.

Exercise responsible discretion to protect the integrity of all confidential agency, client, student, and employee information.

Provide technical assistance for CTE and Perkins coordinators, school administrators and instructors by interpreting regulations, answering questions, resolving problems as needed.

Review state and federal grant applications for program and project approval. Supervise technical assistance visits for program effectiveness through on-site visits, program reviews, and desk audits to ensure program compliance.

Review teacher licensure applications for qualifications to meet state requirements.

Assist with and promote career and technical education programs and professional organizations. (e.g. Association of Career and Technical Educators [ACTE], HOSA: Future Health Professionals, and SkillsUSA)

Assist with the development of competency frameworks and assessments by reviewing national career pathway standards, collaborating with postsecondary educators and employers within targeted pathways.

Review on-line teacher information systems for program approval.

Provide and/or conduct professional development training for instructors in program areas.

Assist with overseeing the management of the SkillsUSA and HOSA student organizations.

Organize and conduct career pathway development workshops setting the standards for student outcomes for all skilled and technical programs leading to college and career readiness.

Perform other duties as assigned as new state and federal policies or initiatives are mandated.

Certificates, Licenses, Registrations

Agency Specific Information

The Mission of the Arkansas Department of Career Education is to provide leadership and contribute resources to serve the diverse and changing career educational needs of Arkansas youth, adults, and persons living with disabilities. It is our goal that all Arkansans be prepared to compete not only with their peers across the country, but globally.

The State Board of Career Education is the governing board for the Arkansas Department of Career Education. The Board establishes and maintains system-wide policy and direction in the three areas of responsibilities. The Arkansas Department of Career Education provides daily leadership, technical assistance, and resources to prepare the state's youth and adults to become productive, informed, and creative citizens, workers, and most importantly, leaders.

ACE is comprised of three divisions which are: Adult Education, Career and Technical Education, and Arkansas Rehabilitation Services. The Arkansas Career and Technical Institute (ACTI) is a part of the Rehabilitation Services Division.

ACE oversees career and technical education programs in the secondary schools, secondary area technical centers, adult and youth apprenticeship programs, Arkansas Rehabilitation Services, and adult education programs. ACE also works with the Veterans Administration to approve state educational programs for veterans’ benefits, and has oversight authority for the Law Enforcement Support Office 1033 and the Department of Defense 122 Programs.